Welcome to the Cambridge Festival coordinators' page

Mailing list

We send out updates to all event coordinators on a regular basis. If you would like to be added please contact us: cambridgefestival@admin.cam.ac.uk

Join us on Slack

We have created a Slack Workspace, for you to connect, share and learn from our community. We want this to be an inclusive platform for public engagement opportunities in Cambridge. There are multiple channels for varying topics, if you are unfamiliar with slack there are lots of helpful online guides to get you started

If you would like to join please contact us: cambridgefestival@admin.cam.ac.uk

Submitting an event for the Festival

All coordinators must submit their events into our Event Management System (EMS). We have created a full user guide to EMS to help with your submission.

The deadline for submitting events is 16 October 2020.

External organisations should contact the Festival Managers as soon as possible to discuss their involvement in the Festival.

Please adhere to the University of Cambridge editorial house style when entering content to the EMS.


View our frequently asked questions

Key dates



Open for event submission  August 2020

Second coordinators meeting

23 September 2020

10am - 11am

EMS event submission deadline  16 October 2020
Online programme published Mid January 2021
Third coordinators meeting

Wednesday 20 January 2021

10am - 11am
(Q&A session until 11.30am)

Deadline for risk assessments and public liability insurance

Friday 22 January 2021
Bookings open Mid February 2021
Cambridge Festival 2021 26 March - 4 April 2021


We hope you will plan to collect feedback on your activity.

In order to assist with evaluating your event and the Festival as a whole, the team is currently investigating evaluation methods for online events and will provide new evaluation tools for 2021. We will update coordinators when this is available. 

Copyright compliance

Please adhere to guidelines on copyright compliance in any materials related to your event. If you are internal to the University of Cambridge, information can be found on the Copyright Compliance page in the Guidance Section of the Legal Services website.

If you need copyright-free photos to advertise your event, the websites below have images that are free to use, but please check each site and each image to ensure you follow the appropriate permissions: 

Creative Commons area on Flickr.com

Sir Cam on Flickr.com (get in touch with us for full size images)

Unsplash.com  Pixabay.com  Pexels.com  Pxhere.com

Risk assessments and Public Liability Insurance

The festival team is currently developing risk assessment guidance for digital events and will be back in touch with more info.

Here are some good examples of online events/activities
(in no particular order):

Zoology Live - A mixture of films, interviews and activities available online both ‘live’ and on-demand

British Academy - 10-minute talks at lunchtime with text-based Q&A

Kettle’s Yard - Pebble Challenge – a PDF with thought-provoking hands-on activities using common household items

Museum of Classical Archaeology - Downloadable Colouring Sheets

Cambridge Science Centre @ 6 - Short hands-on demonstrations, at-home activity challenges, and Q&A sessions

Polar Museum - Homeschool challenges and ‘boredom busters’

Aspen Ideas Festival - A mixture of 20-30 minute ‘in-conversation’ videos, artistic performances, and shorter ‘big ideas’ presentations