Welcome to the Cambridge Festival coordinators' page
We send out updates to all event coordinators on a regular basis. If you would like to be added please contact us: firstname.lastname@example.org
Submitting an event for the Festival
The deadline for submitting events is 16 October 2020.
External organisations should contact the Festival Managers as soon as possible to discuss their involvement in the Festival.
Please adhere to the University of Cambridge editorial house style when entering content to the EMS.
First online coordinators meeting
17 June 2020
10am - 11am
|Cambridge Festival Event Management System (EMS) open for event submission||August 2020|
Second coordinators meeting
Email us to find out more and register your attendance
23 September 2020
10am - 11am
|EMS event submission deadline||16 October 2020|
|Programme published online||Mid January 2021|
|Third coordinators meeting||
20 January 2021
10am - 11am
Deadline for risk assessments and public liability insurance documents
|24 January 2021|
|Bookings open||Mid February 2021|
|Cambridge Festival 2021||26 March - 4 April 2021|
We hope you will plan to collect feedback on your activity.
In order to assist with evaluating your event and the Festival as a whole, the team is currently investigating evaluation methods for online events and will provide new evaluation tools for 2021. We will update coordinators when this is available.
Please adhere to guidelines on copyright compliance in any materials related to your event. If you are internal to the University of Cambridge, information can be found on the Copyright Compliance page in the Guidance Section of the Legal Services website.
If you need copyright-free photos to advertise your event, the websites below have images that are free to use, but please check each site and each image to ensure you follow the appropriate permissions:
Creative Commons area on Flickr.com
Sir Cam on Flickr.com (get in touch with us for full size images)
Risk assessments and Public Liability Insurance
The festival team is currently developing risk assessment guidance for digital events and will be back in touch with more info.
Here are some good examples of online events/activities
(in no particular order):
Zoology Live - A mixture of films, interviews and activities available online both ‘live’ and on-demand
British Academy - 10-minute talks at lunchtime with text-based Q&A
Kettle’s Yard - Pebble Challenge – a PDF with thought-provoking hands-on activities using common household items
Museum of Classical Archaeology - Downloadable Colouring Sheets
Cambridge Science Centre @ 6 - Short hands-on demonstrations, at-home activity challenges, and Q&A sessions
Polar Museum - Homeschool challenges and ‘boredom busters’
Aspen Ideas Festival - A mixture of 20-30 minute ‘in-conversation’ videos, artistic performances, and shorter ‘big ideas’ presentations