If you have several signatures to choose from, use the most common as your default.

How to change your signature

  1. From the email view In Microsoft Office 2010 go to File > Options > Mail
  2. Once the Mail window is open, look down the right side for the third option Signatures
  3. After clicking on Signatures a new window will open.
  4. Click  'New' and type a name into the box
  5. Click 'OK'
  6. Copy and paste the example below into the 'Edit Signature' space
  7. Update the contact details to your own.


Setting signature preferences

  1. Move to the default options on the right of the same window.
  2. In the drop down box 'New messages ' select the name of the email signature you want to use as a default
  3. In the drop down box 'Replies/forwards ' select a signature, if any, you would like to use as default on replies and forwards.  



This is the recommended method of presenting contact information and disclaimers at the foot of an email.

  • The main text is black, 9-point Arial.
  • There should only be one web address/url link in a signature, and it should be underlined.
  • The University logo should not be used in the email signature.
  • The disclaimer at the end of the signature should be in black, 8-point Arial.



Name Surname
Job Title
University of Cambridge
Address 1, Address 2, Cambridge Post Code

Tel: 44 (0)1223  |  Email address


This email (together with any files transmitted with it) is intended only for the use of the individual(s) to whom it is addressed. It may contain information which is confidential and/or legally privileged. If you have received this email in error, please notify the sender by return email (or telephone) and delete the original message. The sender has taken reasonable precautions to check for viruses but the recipient opens this message at his or her own risk.