This section contains information about current and recent travel, planning future travel, and travel insurance.

The FCO have now started to lift the blanket travel ban to certain destinations and to return to their system of assessing the risk to travellers in each country/region specifically. Destinations will again be classed as follows:

Green – See FCO advice before travelling

Amber – FCO advises against all but essential travel

Red – FCO advises against all travel

Advice for British nationals travelling and living overseas is found at:

FCO travel advice for British nationals

 

Stay-at-home guidance for those returning to the UK from overseas

Previous Public Health England guidance on isolation for those returning from specified countries has been withdrawn and superseded by information in the COVID-19 stay-at-home guidance, which applies to all individuals who develop symptoms regardless of whether they have travelled.

If you have recently returned from overseas you should:

 

Travel advice for those travelling and living overseas

If you are currently working or travelling overseas you should familiarise yourself with:

  • The FCO travel advice
  • Country-specific official advice from local government authorities and the nearest relevant embassy or diplomatic mission

If you are abroad and cannot travel back to the UK due to the coronavirus outbreak

You should:

  • Check the FCO website for the latest advice for the area you are in
  • Contact your Department immediately to tell them of your situation
  • Consider registering with any local consulates or embassies, who will be able to advise on any updates and evacuation plans for respective nationals

If you had booked travel insurance on the University’s Business Travel Insurance policy before the FCO travel ban, the policy continues to provide cover for medical expenses. You should log into the Chubb portal and extend your cover as required. If you are unsure of the end date you require, please use 30 September 2020.

Please note the University’s Business Travel Insurance policy only applies to employees and graduate students; undergraduate year abroad trips are not covered. 

If you are entitled to free healthcare in your current location, you must use the facilities provided before using the University’s insurance policy.

For more information see the travel insurance advice below.

 

Travel advice for those planning on travelling overseas

Staff and students planning to travel on University-related business

The FCO have now started lifting the blanket travel ban to certain destinations but please note that this may be subject to change.

Trips must be authorised and risk assessed as per the usual procedure. Please see Guidance on Managing Risks from Travel, Fieldwork and Work Away for further information.

For travel insurance advice, please see the travel insurance section below.

Staff and students currently in the UK but planning to return to their country of nationality/permanent residence

If you wish to leave the UK to return to your country of nationality/permanent residence, you should make sure to seek out comprehensive advice before travelling, such as:

  • seek guidance from your airline and/or travel agent
  • contact your Embassy or High Commission in London for information on returning overseas
  • check the official travel advice from local government authorities in your country of nationality/permanent residence

Please be aware that, as is usual, the University’s Travel Insurance policy does not provide cover for staff or student returning home. For further information see the travel insurance guidance below.

Travel insurance

Who is covered?

The University’s travel insurance policy usually covers employees and graduate students travelling overseas to carry out authorised, risk-assessed University-related activities such as:

  • travel to a conference or seminar 
  • meeting with overseas research collaborators 
  • visiting a local library, archives or dig
  • interviewing or taking samples from a local population 

The University’s policy does not cover travelling home to an overseas location (for example, travelling to your family in Spain). This includes if you have decided to leave the UK due to the coronavirus situation.

Travel insurance cover is not provided automatically but must be applied for in advance when arranging the trip. It is subject to Departmental authorisation and risk assessment.

The policy does not cover undergraduate year abroad trips. 

Can I book travel insurance on the University’s Business Travel Insurance policy for an upcoming overseas trip?

The FCO have now starting lifting the blanket travel ban to certain destinations and return to their system of assessing the risk to travellers in each country/region specifically. Destinations will again be classed as follows:

Green – See FCO advice before travelling

Amber – FCO advises against all but essential travel

Red – FCO advises against all travel

Due to the ongoing pandemic, trips must be risk assessed carefully and the FCO website must be checked at least twice: at the authorisation stage and on the day of departure. Trip authorisations and risk assessments must be done in writing (e-mail is acceptable, no hard copy required) in order that their existence can be proven to the insurer in case of a claim.

Please note that this information could be subject to change at short notice.

1. Trip authorisation and risk assessment stage

Trips must be authorised and risk assessed as per the usual procedure. This guidance relates to the travel insurance aspect only; further information is available here.

 

Green

The risk assessment must determine whether the trip is essential, making it clear whether it should still go ahead if the classification changes to Amber.

Amber

The risk assessment must determine whether the trip is essential.

Red

Trips to Red areas are not covered by default by the University’s policy. The insurer must be consulted to check whether it is possible to arrange cover. The additional premium will be recharged to the department.

 

2. Day of departure

Green

The trip will be covered.

Amber

Originally risk assessed as Amber: The trip will be covered.

Originally risk assessed as Green: The trip will be covered if it was classified as essential in the departmental risk assessment.

Red

Originally risk assessed as Red and cover specifically arranged: The trip will be covered.

Originally risk assessed as Green/Amber: No cover, the trip should be abandoned.

The policy will provide cover for emergency medical expenses as usual, including emergency medical expenses in connection with a suspected or diagnosed COVID infection. Cancellation and rearrangement costs will only be reimbursed if the reason is outside of the control of both the Insured (the University) and the Insured Person (the traveller). The policy excludes any expenses incurred as a result of regulations or order made by any Public Authority or Government. Each and every claim will be assessed on its own merits.

The insurer has a facility to retrospectively check the classification of any area on a particular date.

Claiming on the University's travel policy

This advice only applies if your trip was covered by the University's policy.

All travel insurance claims should be notified directly to our insurer (Chubb), providing you have arranged travel insurance through them in advance of your trip. You must liaise directly with Chubb using the online claims portal because the University's Insurance Section does not deal with travel claims.

Chubb will review each claim under its own merits. The Insurance Section is unable to comment on individual claims. As general guidelines, we can advise the following:

  • cover is subject to the trip being on University business, authorised and risk assessed by the Department.
  • it is not possible to book insurance once it is already known that a claim is likely to be submitted.
  • the reason for the claim must be outside the control of the Insured (the University) and the Insured Person (the traveller), e.g. cancellation by the conference organisers, rather than a decision not to travel. Additionally, there is an exclusion in the policy regarding 'any expenses incurred as a result of regulations or order made by any Public Authority or Government'.

Please see the Travel Claim Decision Tree [PDF] that might help evaluate your individual situation.

Once they have reviewed the claim, Chubb will confirm if they will accept it.