Email

Address books

Addressbooks enable you to refer to your correspondents by name or nickname, instead of having to remember the details of their user identifier and mail address. Once you have entered someone's name in your addressbook, you can pick up the address at any time for use in a message. You can also use an addressbook to store lists of mail addresses, for instance for a group of students to whom you need to circulate information; the whole group can then be referred to using a single name.

You can use a personal addressbook which you construct, and also the University-wide LDAP addressbook (Lookup) described below.

Different mail programs in general will use distinct personal addressbooks. Hermes Webmail, for instance, stores your addressbook centrally on Hermes, but this addressbook is distinct from the one you would use when running pine on Hermes directly. If you run an MUA such as Mulberry, Eudora, Outlook or Windows Pine on your own system, the addressbook is normally stored locally on your system.

If you move around between Department and College (unless you are using PWF rooms) you will not, therefore, normally have access to the same addressbook in both places, nor can you immediately take your addressbook with you if you change mail programs. See, however, the FAQ: How do I import my Outlook contacts into my Hermes Webmail address book?.

The University has a central addressbook (the Lookup directory) which can be used from within a mail program, in addition to your personal addressbook. Hermes Webmail is configured to give you this option (labelled Search Directory) when you go to the addressbook screen. For other mail programs (Mulberry, Eudora, Outlook etc.) you need to configure them to know about the University directory.

The title of this document is: Email address books
URL: http://www.cam.ac.uk/cs/email/addressbooks.html